Optimising Inventory Accuracy for Energy Management Company With Advanced Technology
Case Study
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Auditors
30
Stores
18
Distribution Centre
1
Hermanos Copher are one of the largest new and used vehicle parts company in Central America. The company distribute new and used body parts, suspension, engines, mechanical and automatic gearboxes, tyres and electrical parts for vehicles.
THE CHALLENGE
Hermanos Copher required a solution to create a new reliable parts database, with updated information on both used and new spare parts, so required RGIS to provide the following:
- Complete a physical inventory count of all 18 stores and one distribution centre
- Update stock on hand levels for both new and used spare parts
- Provide a new and accurate inventory database
Why RGIS?
Customers use RGIS to create an inventory database because it provides accurate, structured visibility of assets, materials, and stock across complex industrial environments. RGIS combines experienced teams with technology-driven data capture to build a reliable, standardised inventory dataset that supports compliance, maintenance planning, and operational control. This approach reduces internal workload and establishes a trusted foundation for informed decision-making and long-term inventory governance.
Our Solutions
Hermanos Copher partnered with RGIS to complete the spare parts inventory database project, and provided the following:
Scheduled a team of 30 experienced RGIS auditors
RGIS teams completed a physical inventory of all spare parts in stores and in the distribution centre
The project was carried out in two stages; new spare parts, and used spare parts. Processes were set up during the first stage, and applied to the second stage with improvements
Information was captured for each part, including a generic product category code plus the part’s specific identification code creating a unique composite code for item identification
Any spare parts with no information available had a new product category and identification code created, and was then added to the database
Results
Hermanos Copher found by outsourcing the spare parts inventory database project to RGIS, the following results were achieved:
Accurately counted all spare parts across 18 stores and one distribution centre
By working as a team with the customer, it was possible to identify damaged or incomplete parts from the parts that were in good condition. It also made identifying parts without labels a great deal easier
Unique composite codes that were created for each spare part provided the customer with complete information for item identification
The customer received a new, complete and accurate parts database
The customer was very happy with the performance and will be working with RGIS again in the future
Conclusion
By partnering with RGIS to create a new spare parts inventory database, Hermanos Copher achieved complete, accurate visibility of both new and used parts across its entire network of stores and distribution facilities. RGIS’s structured approach, experienced audit teams, and tailored data capture processes delivered a reliable, standardised database with clear item identification and updated stock-on-hand levels. As a result, Hermanos Copher strengthened inventory control, improved parts identification and condition visibility, and established a robust foundation for more efficient spare parts management moving forward.
