Sites
200
Items per site
200
Auditor
1
RGIS was able to provide an accurate inventory count of all agricultural machinery across multiple dealerships for a leading corporation
THE CHALLENGE
The finance division of the corporation required verification inspections to confirm dealership floor plans were in line with the actual stock on site:
- Level of machinery to check varied per site
- Up to 200 machines on some sites
- All 200 sites inspected
- Monthly, bi-monthly or quarterly
- Additional counts took place dependent on results
Why RGIS?
RGIS was requested to provide an accurate inventory count of all agricultural machinery across multiple dealerships for a leading corporation.
Our Solutions
RGIS worked with the finance division of the corporation to complete stock audits:
RGIS sent one Supervisor for a 2-5 day trip to complete between 1-3 sites a day, depending on the size of the site and the travel distance between sites
The time spent at each dealership varied greatly due to the varying size of the yard
The customer provided us with a list of all machinery expected at each dealership and RGIS attended the site and verified each unit by the VIN
Any machinery that were not physically sighted had to be written up under a valid exception such as ‘sold’ or ‘on demo’
RGIS completed a multiple inspection stocktake and this is where ALL dealerships owned by the one group will have an inspection on the same day. This gives the customer a true picture of where their assets are and prevents dealers from being able to ‘move’ assets between sites
Results
The finance division of the corporation benefited from the following:
At the end of each inspection, RGIS provided the client with a list of all sighted machinery, including a write up of any machines not sighted and their associated exception
This enabled the customer to follow up on all exceptions:
Chasing machinery marked as SOLD with no payment received
Machinery on loan but no loan agreement is provided
Conclusion
By partnering with RGIS to carry out regular, independent dealership inspections, the finance division achieved reliable verification that floor plans accurately reflected machinery physically on site. RGIS’s disciplined VIN-based audits, exception reporting, and simultaneous group inspections delivered clear visibility of asset location and status across all dealerships. As a result, the customer strengthened asset governance, reduced financial risk, and gained the confidence needed to follow up on discrepancies and protect asset-backed investments.
