Preparing for a Successful Warehouse Stock Count
The accuracy of your warehouse stock count largely depends on how well-organised the stock is and the layout of the area being counted.
A clear, tidy, and structured warehouse environment directly impacts the integrity of the count. Key influencing factors include:
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How organised the warehouse is (e.g. clearly marked stock locations and general tidiness).
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The clarity and consistency of stock and box labelling.
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The number of staff available for the initial count, any recounts, and spot check audits.
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The level of stock movement expected during the count process.
To help you plan effectively, consider the following questions:
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When will the warehouse stock count take place?
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Will it be a full count or a partial stocktake?
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How long is the count expected to take?
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How much time is needed to input the counted quantities and stock locations?
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Will the warehouse or business be open during the stocktake? (Consider options such as overnight, weekend, holiday, or full closure.)
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Which staff members will carry out the count and complete the data entry?
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Who will be responsible for distributing the count sheets or tags?
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Will variance checks be carried out before or after the warehouse count?
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How will you mark which sections of the warehouse have already been counted?
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What method will you use to confirm that all stock has been included in the count? (e.g. a visual inspection.)
Don’t Forget About Consignment Stock:
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Do you have stock consigned to customers?
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Do you hold consigned stock from suppliers?
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Is there consignment stock allocated for stores?
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How will these items be identified and reported during the count?
Tips for Preparing the Warehouse
To ensure the stocktake runs smoothly, take the following steps:
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Carry out basic housekeeping: tidy up the warehouse to ensure clear access and easy navigation for counters, especially around stacked items.
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Consolidate similar stock types into single, logical stock locations wherever possible.
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Organise count areas systematically – for example by bin location, SKU (Stock Keeping Unit), product code, or supplier reference.
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Make sure all stock is clearly labelled for ease of identification.
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Remove any items not included in the count (such as damaged goods awaiting return or disposal).
Best of luck with your warehouse stock count!