Mechanical and Electrical Asset Audit and Verification

One of the largest gym and fitness operators in Europe that provides high quality, low cost, flexible physical fitness facilities, required the support of RGIS. The Group has approximately 1.6 million members across 310 gyms and holds market leading positions across the UK, Denmark and Switzerland.


A gym group needed a solution to create a comprehensive mechanical and electrical asset register. Which could be used for the gym’s new partner to undertake a new facilities management contract. The gym group required RGIS to provide the following:

  • Capture data of all mechanical and electrical items across 310 sites
  • Assign, label and log the asset details of all mechanical and electrical items
  • Ensure the make and model of the asset is logged
  • Register the condition of each asset for health and safety purposes
  • Provide a full accurate asset register


The gym group partnered with RGIS to complete the mechanical and electrical asset verification project, and RGIS provided the following:

  • RGIS partnered with Assettrac to provide an end-to-end data capture solution
  • Assettrac configured their data capture software based on the information that the gym group wanted to capture and provided unique labels
  • RGIS scheduled a team of two experienced RGIS auditors per site, to label all the assets, assigning each item an asset tag number
  • All assets were labelled, scanned and information about the asset, including make, model, asset type, category, location and condition, were logged
  • The customer provided RGIS with a comprehensive set of procedures and teams used ‘google lens’ to identify assets where necessary
  • All information logged was sent up to a cloud asset portal in real-time for project management, data integrity and onward usage


The gym group found by outsourcing the mechanical and electrical asset verification project to RGIS, the following results were achieved:

  • All assets were accurately identified, tagged and recorded
  • Teams accurately logged a total of 19,000 assets across all 310 sites
  • A full and accurate asset register was compiled per gym
  • The accurate and expanded data, enabled the gym’s partner to undertake the new facilities management contract and make decisions on assets