Restaurant Chain Asset Audit and Verification

A chain of British-owned restaurants required the support of RGIS. The restaurants are one of the most well-known and most loved Italian dining restaurants on the high street. The company have 149 restaurants with a team of over 2,500 employees right across the UK.


The restaurant chain wanted to achieve a full asset register for the facilities maintenance team, so required RGIS to provide the following:

  • Capture data of all assets including mechanical, electrical and catering equipment in all 149 restaurants
  • Assign, label and log the asset details of all items including mechanical, electrical and catering equipment
  • Ensure the make and model of the asset is logged
  • Register the condition and take photographs of all assets
  • Provide a full accurate asset register


The restaurant chain partnered with RGIS to complete the restaurant asset verification project, and RGIS provided the following:

  • RGIS partnered with Assettrac to provide an end-to-end data capture solution
  • Assettrac configured their data capture software based on the information that the restaurant chain wanted to capture
  • RGIS scheduled a team of two experienced RGIS auditors per restaurant, to label all the assets, assigning each item a unique asset tag number
  • RGIS teams photographed all items and added images to the asset register
  • All assets were labelled, scanned and information about the asset, including make/model, location and condition, were logged
  • All information logged was sent up to a cloud asset portal in real-time for projectmanagement, data integrity and onward usage


The restaurant chain found by outsourcing the restaurant asset verification project to RGIS, the following results were achieved:

  • All assets were accurately identified, tagged and recorded with images
  • Teams accurately logged a total of 11,650 assets across all restaurants
  • A full and accurate asset register was compiled per store
  • The accurate and expanded data, enables the restaurant chain to make decisions on assets and manage the maintenance, pre-planned and reactive for them all