Hospital Inventory for Financial Reporting Deadlines

A large cancer hospital provide innovative cancer treatment options across a UK network of centres. Consultants, specialists and staff provide an all-encompassing and personalised cancer care service. Treatments include proton beam therapy, radiotherapy, chemotherapy and immunotherapy, along with a range of supportive care services. The hospital also offers a rapid MR imaging diagnostic service at each centre, which patients can access to identify a range of medical conditions, not just cancer.


The cancer hospital needed a stocktaking solution to meet financial reporting deadlines, as the current process was too labour intensive.

The cancer hospital required RGIS to provide the following:

  • Experience within a healthcare environment
  • An alternative to pen and paper counts completed by in-house staff previously
  • Quick, electronic data return for financial reports
  • Experienced and trained auditors to complete inventories


The cancer hospital partnered with RGIS to complete the stocktaking project, and provided the following:

  • All wards were contacted to discuss preparation prior to the stocktake
  • All wards had a specific time frame of schedules to work around patient needs
  • The experienced RGIS team created an enhanced base program for the customer that utilised new inventory technologies
  • The process replaced the pen and paper counts and provided a quick data return
  • Knowledgeable and trained RGIS auditors worked the inventory, adding efficiency and accuracy
  • Accurate data was then returned electronically following the inventory


The cancer hospital found by outsourcing the stocktaking project to RGIS, the following results were achieved:

  • The hospital was able to meet the financial reporting deadlines with ease
  • Consolidated data was available for immediate use, after the event on a USB drive
  • The customer reported substantial cost savings
  • The new inventory program needed less staff and fewer man-hours