Hospital Inventory for Financial Reporting Deadlines
A large cancer hospital provide innovative cancer treatment options across a UK network of centres. Consultants, specialists and staff provide an all-encompassing and personalised cancer care service. Treatments include proton beam therapy, radiotherapy, chemotherapy and immunotherapy, along with a range of supportive care services. The hospital also offers a rapid MR imaging diagnostic service at each centre, which patients can access to identify a range of medical conditions, not just cancer.
REQUIREMENT
The cancer hospital needed a stocktaking solution to meet financial reporting deadlines, as the current process was too labour intensive.
The cancer hospital required RGIS to provide the following:
- Experience within a healthcare environment
- An alternative to pen and paper counts completed by in-house staff previously
- Quick, electronic data return for financial reports
- Experienced and trained auditors to complete inventories
SOLUTION
The cancer hospital partnered with RGIS to complete the stocktaking project, and provided the following:
- All wards were contacted to discuss preparation prior to the stocktake
- All wards had a specific time frame of schedules to work around patient needs
- The experienced RGIS team created an enhanced base program for the customer that utilised new inventory technologies
- The process replaced the pen and paper counts and provided a quick data return
- Knowledgeable and trained RGIS auditors worked the inventory, adding efficiency and accuracy
- Accurate data was then returned electronically following the inventory
RESULTS
The cancer hospital found by outsourcing the stocktaking project to RGIS, the following results were achieved:
- The hospital was able to meet the financial reporting deadlines with ease
- Consolidated data was available for immediate use, after the event on a USB drive
- The customer reported substantial cost savings
- The new inventory program needed less staff and fewer man-hours