Hospital Medical Stock Count in Preparation for Smart Cabinet

NHS foundation trusts were created to devolve decision making from central government to local organisations and communities enabling them be responsive to needs and wishes of local people. A foundation trust is publicly owned and is accountable to the local population, patients, carers and staff through a Council of Governors. The Council of Governors are appointed from stakeholder organisations such as Local Councils or elected by the members of the Trust.


The hospital foundation trust needed a solution to count all medical stock in preparation of having smart cabinets installed in a hospital.

The hospital foundation required RGIS to provide the following:

  • Experience within a healthcare environment
  • Produce accurate stock records in real time
  • Identify any expired date medications
  • Support consignment stock management
  • National coverage


The hospital foundation trust partnered with RGIS to complete the medical stock count project, and provided the following:

  • All hospitals and relevant wards were contacted by the RGIS team prior to the stock counts taking place
  • A specific time frame was put in place for each individual ward, to ensure patient needs were still met
  • The precise reporting required was discussed and agreed


The hospital foundation trust found by outsourcing the medical stock count project to RGIS, the following results were achieved:

  • Identified both out-of-stock and near expired drugs so that they can now be monitored more closely
  • Eliminated stock-outs
  • Reduced management costs
  • Produced accurate stock records in real time
  • All counts were completed as required, prior to the smart cabinets being installed